Cult of Pedagogy Search

OneNote Class Notebook: A Digital Binder That Will Change the Way You Teach


Can't find what you are looking for? Contact Us

This is a sponsored post. All opinions are my own.

Imagine you’re about to start a unit that will include the following activities:

Now imagine doing all of those things inside a single digital platform, where you could share and deliver materials, access student work, and allow students to work together seamlessly at school or at home.

OneNote Class Notebook is that platform. It’s completely free for educators and it’s available everywhere: Windows, Mac, Chromebooks, iOS and Android devices.

Let’s look at how Class Notebook works and how it can change the way you teach.

What is Microsoft OneNote?

OneNote is like a digital binder, an online notebook where you can take notes on individual pages, then organize the pages within subject tabs. Because the binder is digital, you can also hyperlink text, embed video and audio, add drawings, insert images, and so much more.

Along the left-hand side are all the different tabs in this notebook. The second column shows the pages inside the first tab, and the open area to the right shows the contents of one page.

Class Notebook starts with OneNote and adds a few extra features for educators, allowing you to create a whole notebook for yourself, set up individual notebooks for your students, and then tie them all together.

This video gives an overview of how Class Notebook works:

What You’ll Find Inside

A OneNote Class Notebook has three main components:

  1. A collaboration space accessible to both teachers and students, where teachers and students can create or edit content, individually or in groups. Teachers can subdivide this section and set permissions for specific students, allowing access to these sections for working on group projects.
  2. A content library where important course documents can be stored for student use. Teachers can give parents read-only access to this section.
  3. A class set of student notebooks. Each student maintains his or her own notebook that is viewable only by the student and the teacher. Teachers can also give parents read-only access, so they can view their child’s notebook.

If you are co-teaching or working with a specialist, you can also opt to share a whole notebook with another teacher or teaching assistant.

Key Features

Flexible, Personalized Learning

Class Notebook allows teachers to set up and store lessons in one online space, accessible to all students, which creates more opportunities for blended, flipped, and customized learning. These lessons can be used to customize learning for students who need extra help, flip or blend your classroom to allow more time for hands-on work in class, or help students catch up from an absence.

With Class Notebook, teachers can distribute files to students in just a few clicks—to an entire class, to small groups, or to individual students. And because teachers always have access to student notebooks, they can review student work at any time.

Aligned with Note-taking Research

I recently published a summary of key research on note-taking, and the tools available in OneNote are ideal for implementing the best practices highlighted there:

OneNote allows users to create or upload scaffolded notes that can then be written on with text or digital ink. These features let teachers use the most effective note-taking strategies with students.


Class Notebook allows users to type, write or sketch; add audio or video; and attach files. These options allow for a wide range of expression and make Class Notebook a fantastic tool for all subjects, including music, math, and world languages.

These multi-modal options also give teachers more flexibility in how they give feedback: Instead of just writing feedback by hand, teachers can give audio feedback, add a sketch, embed an instructional video, or link to a resource that can help improve student understanding.

Users can record audio directly into a notebook page, offering unprecedented opportunities for assessing student progress in subjects like music and world languages. Above, students read Spanish phrases into the OneNote recorder that their teacher can listen to later.

Accessible to All

Earlier this year, I wrote about the different tools Microsoft offers to make learning more accessible for all students. Many of these tools, like Immersive Reader and the Dictate add-in, are embedded right inside OneNote. This means all of your students can access course materials and construct their own learning in ways that work best for them.

Great for Collaboration

The collaboration space in Class Notebooks gives students one central location for collaborating in pairs or groups. This is ideal for group projects, project-based learning, and co-creation between teachers and students. And because all of this happens inside the larger Class Notebook, you can pop in and out of collaboration groups at any time, making it easy to offer support and keep students on task.

Because Class Notebook is just one part of an Office 365 account, all users will already have the ability to collaborate online on Microsoft Word files, PowerPoint presentations, and Excel spreadsheets, which can all be linked to from inside OneNote.

Students collaborate on this notebook page, where they post links to resources for a research project and add comments about contributions of other group members.

Available Anywhere, on Any Device, Even Offline

Because OneNote is cloud-based, it can be accessed on any device, at school, at home, or on the go. That means you and your students can get things done at whatever time works for you. What’s more, OneNote can even work when a user is offline, and the changes will sync the next time that user hooks up to the Internet. So even if students don’t have consistent access to WiFi, they can still take advantage of OneNote’s powerful features.

LMS/SIS Integration

Although the Class Notebook platform can function perfectly well on its own, it can also be integrated with dozens of established LMS and SIS systems, including Canvas, Edmodo, Google Classroom,  Infinite Campus, and PowerSchool. Click here to view the full list of OneNote partners.

Free for Educators

Microsoft OneNote is free for educators and students who have an Office 365 Education subscription (which is also available for free).

How is a Class Notebook Different from Google Classroom?

So many schools are already using Google Classroom, I thought this question might come up. So let’s address it head-on: What features are offered by OneNote that make it truly different from Google Classroom?

I think it comes down to these five features:

The good news is, you don’t have to choose. If your school is already heavily into G-Suite tools and Google Classroom, you can still use OneNote for notetaking and collaboration, and you can actually link the two so that grades and assignments from OneNote can be imported into Classroom.

For more in-depth training on OneNote Class Notebooks, check out this free online course. And for a comprehensive list of OneNote resources, visit this page of helpful links.

Come back for more.
Join my mailing list and get weekly tips, tools, and inspiration that will make your teaching more effective and fun. You’ll get access to our members-only library of free downloads, including 20 Ways to Cut Your Grading Time in Half, the e-booklet that has helped over 60,000 teachers save time on grading.


  1. Thanks for all you share. I used OneNote at my school last year and also in my 35 year career in Accounting. (I’m a new second/career teacher and I teach English.) My school last year is a Microsoft Showcase school. (It is in Bellevue, WA near the Microsoft campus.)

    I miss some of the features that may be available in Google Classroom but it is likely I’m too new to it and haven’t discovered what Is there and not yet discovered. I like the idea of using OneNote and transferring to Google Classroom. I’ll give it a try.

    Thank you

  2. Lisa says:

    Thank you for sharing, Jennifer. I have a question. I teach third grade. Would this be too much for third graders to handle. I am not very “techy” myself. We use office 365 in the school district where I teach (Florida) but I’m not sure if it would be useful for my third graders. I do like the read-only access for parents. What do you think?

  3. Crysta Swarts says:

    Hi! I thought I’d give OneNote a shot, given your review, but when I went to sign up for my free stuff, it won’t allow me to log-in because (I think) my school’s email address is not a .edu. Any thoughts?


    • Mike Tholfsen says:

      Hi Crysta – this was a recent blip that we just fixed. Can you try again to sbmit your school name and let me know? If you still have an issue, just mail me directly at michtho’

  4. Catherine Scholles says:

    We are a Google school district, but we’ve had a parent or two complain that we don’t use Microsoft. To be honest, I know little to nothing about what Microsoft has to offer. I really appreciate this post. You broke this into sections that were easy to understand. I also appreciate seeing comments from 2017 where followers suggested that you look into what Microsoft has to offer….and you did! This says volumes about who are you, and how you lead. Thank you. 🙂

  5. Ebony Burnside says:

    I played with OneNote last year, as a way for a more grown up digital portfolio, but did not have the time to invest in finding out if it does everything I want it to. In particular, I wanted a platform that allowed for some degree of personalization, but which would also allow for me to edit the materials as we went along (vs having all of the materials organized at the start of each unit). Sounds like I would.

    At this point, my next question would be about cost: it is free now…but will it always be? As one who recently had to purchase a whole new Microsoft Windows package because my new laptop only allowed me to work in one language, I am skeptical about investing in this platform only to realize a year later that it is useless to me and my students. I noticed that a Microsoft rep responded to a previous comment. Hoping for the same.


  6. Mike Tholfsen says:

    Hi Ebony – I work on the team that builds OneNote education products, and I can promise you that it will be free forever, as well as available on all platforms including Windows, Web, Mac iPad and Android . It’s not going anywhere, and it’s only going to improve. And supported in tins of languages! Reach out to me at or @mtholfsen and I’m happy to answer more questions.

  7. Hi Jennifer! Thanks for this! I have dabbled with OneNote Class Notebook for 2 years now. Mostly as way for students to store creative writing and me to easily access and print for them. Last week was my first time to attempt to push my social studies content for the Lost Colony of Roanoke out for the week, and my 5th graders LOVED IT! I uploaded pictures I took of a related picture book into the content library and we did an interactive read aloud. Me reading aloud most of it, while also having them independently read portions as the followed on their devices. We then explored a primary source text I had loaded in the CL as well. Then they could choose to watch a video I uploaded into Stream or listen to a podcast and they answered video questions or made a list of facts learned from the podcast. Next they explored a PowerPoint with open ended questions about colonizing space, and finally wrote a letter using a historical narrative style to John White as one of the colonists left behind. We did everything in OneNote. I made some mistakes of where I located things that made it less simple to navigate, but I know better for the one I’m creating next on Jamestown. I am hoping to use the collaboration space this time as well, now that they all have a better handle on where things are located. Thanks for all the great tips in this article! After 25 years teaching, OneNote is a game changer for me!


    Your website gives us the insight into modern tools. We can change the way we work by using the modern tools in teaching and learning.

    Though we were aware of the existence of these tools, we weren’t knowing much about it in the technical education in India , until we were told about it by one Mr. Adrian Simoes. I landed up here to find more due to his introduction.

    Thanks a lot.

    Raghuvir L. Chary

  9. Tracey says:

    Thanks again for your comprehensive insight. One question: what is functionality like on an iPad? We find GAFE very finicky on our iPads (learners spend more time trying to work within parameters and less on their learning!) so are looking for alternatives. Thanks.

  10. Krassimira Tzvetkova says:

    Sorry to be a kill-joy, but when do you actually live (eat, sleep, breathe)? This is all very good, but sounds like it can tie you up with children’s work before school, after school, at night, on weekends….otherwise you would have no time to check all this for EVERY student, AND plan lessons, AND write reflections, AND do all other things teachers need to do. It’s like you feel compelled to be at the disposal of every student 24/7, to monitor their progress individually; let alone plan and monitor group work, etc…. This approach can also leave very little independence to the students themselves – it’s like they have been deprived of the choice to teach themselves (which is a skill very important in life), since they can have the teacher’s comments at every beck and call and getting feedback for every single move they make; plus I’m sure it can suffocate any teacher mentally, emotionally, physically and in all other ways.

  11. Thomas Gartlan says:

    Hi Jennifer
    I started using Class Notebook for one of the modules I teach in college and I concur with all the advantages you mentioned above. An excellent summary. Originally all my content was posted on a Moodle site.
    One issue I have is in the enrolling of students. At the moment I enroll them individually but this is slow. Is there any automated way of doing his maybe using a file with a list of students to enroll?
    Thank You

    • Eric Wenninger says:

      Hey Thomas, take a look at these steps from Microsoft Support. You can copy and paste multiple students into the text box to add them all together, separating each name with a semi colon. I hope this helps!

  12. Unfortunately as a School Admin I will discourage the use of OneNote as the notebooks cannot be exported by the students or teachers and taken with them.

    This is a huge flaw, at least make it an option for Admins to enable or disable exporting from OneNote.

    Looking into G Suite to see if the situation is better.

    • Hey Carlos,

      Here’s an article that explains how students can export their work from OneNote, Class Notebook, Teams, and OneDrive. And if you scroll down to the bottom of the post, you’ll see a link for how they can take files with them when they graduate. Hope this helps!

  13. Thanks Jennifer, for a great post! I’ve used both OneNote and Google Classroom and each have benefits. However, OneNote seems to be preferred when needing a blank pace to create whatever you need for your classroom.

    We’re currently helping principals make the shift to virtual classrooms, and OneNote is our go-to recommendation.

  14. Janna Sherman says:

    I like onenote for classrooms and am planning on using it this year. Just one question, I want a student view option where I can see the different handouts and other sections, but am currently unable to see that in my teacher view. Is there a way to do this? I like google slides because you can see the finished product as the student would view it, but I can’t see that with onenote.

Leave a Reply

Your email address will not be published.